Your List of Important Moving Documents and Forms

When it comes to moving, there are a number of important documents and forms to keep track of. If you plan to hire a professional moving company, make sure to consolidate all copies of these important documents in a moving binder. Of course, it helps to know what exactly these important documents and moving forms are before organizing your move. To help you out, we’ve included a list of 10 must-keep moving documents, forms and receipts below. Best of luck and happy moving!

Moving Estimate

• Non-binding estimate – This type of estimate is not set in stone and is subject to change depending on the actual weight of the move. In general, we do not recommend hiring a moving company that gives a non-binding estimate. The reason? If your items end up weighing more than originally estimated (and they probably will!), you will be responsible for footing the high bill.
• Binding estimate – A binding estimate is a fixed price based on a shipment’s estimated amount of weight. It cannot be adjusted, even if the items end up weighing more or less than originally estimated. If a customer agrees to a binding estimate, then they will pay exactly what they were originally quoted, regardless of the shipment’s actual weight.
• Binding not-to-exceed estimate – This type of moving estimate is the most customer-friendly estimate. Moving companies give customers an estimated cost based on their belongings. If the actual weight is more than estimated, the customer won’t be charged for the additional costs. If the actual weight is less than estimated, the customer will only pay for the actual cost of shipping. In other words, they will pay less than originally estimated.

Bill of Lading

Order for Service

Inventory Documentation

A Copy of “Your Rights and Responsibilities”

Explanation of Liability Options

Statement of Services (after delivery)

IRS Tax Deduction Forms

School Records

USPS Change of Address

Moving Soon?

Moving.com’s extensive network of reputable and reliable movers makes it easy to find and book the best moving company for the job. All relocation companies in our network are licensed and insured, so you can rest assured that your move will be in good hands.